It is no secret that having a strong handle on each individual part of your practice is going to help your practice run smoothly. However, having all of the sectors of your business work in tandem can be a harder task than it sounds. That’s where Wise Option comes in!
There are so many moving pieces to your practice: vet techs, billing, office managers, and more! One complaint that we hear from a lot of new or potential clients is that there is a lack of efficiency due to communication issues, time, and a lack of systems, but it doesn’t have to be this way!
Sometimes more is not always better. If you have multiple inputs of the same piece of data, the same patient, or even the same bill, it can get very confusing and slopping. This is why Wise Option’s cloud-based solution can help. Our full-service solution allows for whoever is addressing the changes on the computer, tablet, or phone to be the only one that has to! The changes are addressed in the system, it reflects immediately to anywhere you have it open, and it speeds up your business processes!
Wise Option eliminates the need for things to exist on paper and get passed to multiple people before they ever get into the computer. Gone are the days where a veterinarian sees a patient, writes everything down, gives it to a vet tech who then puts some information in, and then maybe they give it to the front desk, who puts some information in, and so on. You can see where this can get messy very quickly!
Ultimately, that messiness leads to slow processes and time that could have been better used taking care of clients, focusing on other admin work, and more! But luckily, you don’t have to live that life anymore. Get ready for a new and improved level of proficiency among your whole staff when you adopt Wise Option!
When it comes to animal hospitals, everything is always moving. But sometimes, things are moving so fast and the technology cannot keep up, which is where mistakes can be made.
As you can imagine, this is a huge issue. We need to be making quick, informed decisions so that educated action can be made, getting all of the information at hand to the decision makers in the most efficient way possible.
Ultimately, this quick process is all about horse welfare. At Wise Option, we have your back as a hospital, because we share the common interest of wanting the best for your patients. That’s why our lab integration builds a bridge of communication between outside labs and machines sitting on the counters.
Our solution allows for vets to be faster with services, more accurate in their decision-making, and for your patients to receive the best care. We always say that the best solutions talk to each other, and that is exactly what Wise Option does with other platforms. Submitting information, running tests, and receiving results can all be done without ever leaving Wise Option.
Not only that, but the platform will automatically alert the vets once the results are received and ready to be uploaded. And even better, those results can be attached to patient files, allowing for easy access. Now you aren’t forced to look at everything from your computer, and you can access anything from anywhere!
Automation is a beautiful thing that can really elevate your hospital. Since all of this allows for faster decisions, horses will have better moments, better days, and a better life. Ask yourself: how much of my hospital is automated?
That’s right. We’re here to let you in on a little secret, and we’re utilizing stallion management to help us paint the picture. We know, stallion management is one of the most overwhelming aspects for many practices. We’re here to tell you that the grass can be greener, as long as you are on the right side!
So, stallion management. One of the most complex operations that practice can take on. There are so many moving pieces. You have to coordinate with customers, equalize internal procedures, and always make sure that you are keeping track of timelines.
Because, whether you like it or not, when FedEx comes with your delivery, you need to be ready.
When it comes to stallion management organization, it is essential that you are functioning at a high level. When you have many stallions, it becomes virtually impossible to stay organized with just an excel spreadsheet. If you are managing more than three stallions without a solution, your business is not operating as efficiently as it could.
Here’s why: something is bound to give. Whether you are unable to collect money properly, you are late on registration papers, or you are not prepared when FedEx shows up, stallion management is too difficult of a process to neglect on investment.
When you are disorganized with stallion management, you risk sending things to the wrong address, crossing DNA, etc., and those are huge mistakes that can cost your business.
A solution like Wise Option will allow you to have a great system that you can build off of. Once you start, you will construct internal methodologies, standard operating procedures, and protocols that your staff will be able to pick up. In the end, it will not only keep everything organized, but also help you run more efficiently.
At Wise Option, it is our job to shorted the distance between the start and end of the process and make sure the genetic signature is respected. There is a reason we say that we are your wisest option.
How well do you actually know you practice? Really take a moment to think on that. Of course, you are familiar with your day-to-day, but are you familiar with all of the inner workings of your employees? The systems they use, the administrative duties they perform, and the standard operating procedures for each sect of the practice?
If you answered no to any of these or you are unsure about another aspect of the practice, you are doing yourself a huge disservice. But why? Well, there are many reasons, but the one that we are touching on today is recognizing what may be an expense versus what is an investment.
Let’s start with the basics. The first thing you should reflect on is whether you have a good grasp on what money is flowing out of your business each week, month, year, etc. With the being said, you need to be able to identify all of your fixed costs, since you will be paying them no matter what.
Within these fixed costs, you need to identify two things: which of these are keeping the status quo and which of these are improving the status quo? Essentially, what is it that I am paying for just to maintain business and what is it that I am paying for to improve the business?
We promise, there will not be too many more thought experiments, because we know that you have already done some deep thinking! But if you find that the majority of your fixed costs are just maintaining the status quo, why is that? Is it that you are fine with how your business is currently operating? Is it that you do not know where to start when it comes to improving your practice?
Don’t panic if you don’t know! We are here to help. Essentially, you need to be proactive in constantly improving your business. If others see that you are ahead of the curve, they are going to look to you and catch up. So you have to make sure that you are prepared to innovate even further.
You need to be putting your money into more investments that shift the status quo, and less expenses that keep it the same. So what do you invest in?
One of the best tools to have in your arsenal is technology. Great technology makes your business more appealing to the customer, and in today’s world, everything is about user experience. Many people underestimate new technology and brush it off as an unnecessary expense. But a good practice uses technology to automate procedures, keep everyone connected, and make everything more efficient. The way we view it? It keeps you current, or even ahead. And you can’t afford to be behind.
At Wise Option, we believe that specialization is key. Specializing helps you fine-tune your craft, keep customers happy, and ultimately bring in more income.
Just as you specialize, we do as well, and so does your expense tracking system. We have found that many of the users that work with Wise Option used QuickBooks to track their expenses. So how does this work now that they are using our software for their practice?
Well, we specialized! There are many amazing things about QuickBooks, but it was not designed for veterinary practices. Many places end up making tons of workarounds after they realize that QuickBooks is not doing everything they need, which makes for unnecessary headaches, complicated processes, and sometimes even money falling through the cracks.
Our specialization included working with our customers’ needs and identifying their pain points, instead of reinventing the wheel. They didn’t need a place to track their revenue, they need software that would show clean statements and invoices, all while also tracking their income. Because of this, we took the time to make a QuickBooks integration so that QuickBooks can do what they do best and we can help cater their system to our customers.
Wise Option speaks your language, and QuickBooks speaks your accountant’s language. We made it so that we can speak to QuickBooks, so that it is easier on you. Not only do you get brand new software that tracks income and gives you clean invoices, but we are not going to make you give up your expense tracking system. We will simply give that system some TLC so it works even better for you.